This is a guest post written by Crystal Grandison, If you want to contribute guest post on this blog, check out the guidelines and join our information sharing program.
No matter your industry, you will be called upon to write during the course of your career. Understanding how to communicate effectively in writing is an absolutely essential business skill. Good writing can help you advance along any career path. It can ensure that your boss knows your real value and help you communicate your advancement and growth goals. Crafting clear and concise communications should be a priority for any business professional.
Most businesses increasingly rely on email as a primary form of communication. The way you write an email can speak volumes to others. It can be difficult to put on the different hats needed to communicate with your boss, your clients and your co-workers. Learning the fundamentals of business writing will allow you to write effective, to-the-point emails so you don’t fall into the problem of being overlooked. People are receiving hundreds of emails a day, make sure yours stands out and get your point across. It will help you maintain a professional tone in your communications.
It is essential that you keep in mind that email is not a relaxed form of communication. A business email should be every bit as formal as a business letter. Training in action writing will teach you to craft concise, straightforward documents for nearly any purpose. You will learn how to use the active voice and how to write emails that encourage action.
Action writing is also essential for reports and proposals. Perhaps you’ve experienced the disappointment of realizing that your boss or client didn’t read a report that you spent weeks preparing. Learning how to write in a style that is both engaging and professional can prevent such disappointments. Knowing how to organize the information you have is absolutely crucial to making that information more engaging. Employing variations in sentence structure can also help to catch and maintain your reader’s attention.
To ensure success, a proposal must be concise and exciting. You must be able to present information quickly but without leaving out important details. While this may sound easy to do, it can be quite hard in practice. Many professionals do not have the writing skills needed to craft concise, logical proposals. They do not understand how to use words to persuade their readers.
Effectively using language in reports and proposals requires excellent editing skills as well. Very few people can write a great proposal or report the first time around. Almost everyone needs to write a first draft and edit that draft to make improvements. Unless you have the skills to do so, editing can be a time-consuming and frustrating task. Learning how to effectively edit your writing is yet another essential communication skill that can serve any businessperson well.
Even the most experienced business professionals dread making public speeches. You may not think that giving a speech or making a presentation is related to writing. However, writing and planning are essential to successful public speaking. Anyone can learn how to write an engaging, conversational speech for a meeting or business event. Writing and editing your speech well in advance can also help soothe your nerves.
Writing your way to the top doesn’t need to be difficult. With a little instruction and a lot of practice, almost anyone can improve upon the efficacy of their business communications. Your bosses, clients and co-workers are sure to take notice of your improved communication skills. Invest in your career and future by taking the time out of your busy schedule for a business writing class.